Management Analyst

Employment Type

: Full-Time

Industry

: Miscellaneous



* Duties Help Duties Summary DEFINITION OF AREA(S) OF CONSIDERATION: Area 1 - All current on-board AKNG T5 Competitive or Excepted Service Employees. Area 2 - All other current onboard AKNG T32 Excepted Service Employees. Area 3- All current military members of the AKNG. Area 4- All other current Federal Employees. Area 5- All other former Federal Employees with Reinstatement Eligibility. Area 6- All U.S. Citizens. PDCN: T5184000 MPCN: 888054 Selecting Supervisor: Alison Cherry Learn more about this agency Responsibilities Serves as the primary point of contact for unit Aviation Petroleum, Oil, and Lubricants (AVPOL) program. Monitors AVPOL consumption to determine the rate of usage against command standards. Ensures the accuracy of billing conducted within the scope of the AVPOL program IAW AFI 11-253, Managing Off-Station Purchases of Aviation Fuel and Ground Services. Reconciles Defense Energy Support Center (DESC) interfund-billing/AIR Card® transactions with the AVPOL Data Management System. Researches and resolves erroneous interfund billing issues. Inspects and audits AVPOL documentation. Prepares and submits monthly AVPOL reconciliation reports to NGB/A4PY to ensure accurate accountability of all ANG AVPOL funding. Monitors Ground Service charges to assigned aircraft by mission/design/series (MDS) and serves as the wing point of contact for the AIR Card®. Prepares AIR Card® funding estimates and Miscellaneous Obligation Reimbursement Documents (MORD). Reviews higher headquarters (HHQ) reports and/or audit requests. Responds/validates expenditures to ensure that flying hour funding obligations are properly recorded. Work with NGB/A4 staff on all issues pertaining to flying hour funding. Serves as the base level single point of contact to ensure propriety of all expenditures obligated against Flying Hour funding sources. Monitors and validates obligations and expenditures against the centralized Flying Hour funds accounts. Manages the Fly GPC account to ensure only appropriate charges are made with the card and that obligation rates do not exceed the annual Fly GPC funding allocation from NGB. Identifies and validates requisitions from base organizations for the non-stock listed, sole source or technical order (T.O.) directed flying hour goods or services. Routinely coordinates with the Base Contracting Office, National Guard Bureau (NGB), DOD Logistics Centers and commercial sources to identify the source of supply being most advantageous to the Government. Coordinates the movement of assets to and from Wing maintenance organizations. Maintains a continuous dialogue with managers from Maintenance Production, Life Support, Maintenance Group, Operations Group, Logistics Readiness Squadron and Comptroller Flight in order to provide objective data and analysis for production and management decisions. Evaluates historical trends and consumption patterns to ensure the following are prevented: requisition assets in excess of need or authorizations, turn in unserviceable assets without appropriate fault isolation/local repair activities being performed, and cannibalize assets prior to turn in to base supply or retention of carcasses. Consolidates annual maintenance operating budgets for incorporation into the overall Wing's annual financial plan. Performs in-depth analysis of financial plan for all Maintenance Group production squadrons, flights, and sections. Evaluates trends and operating costs which are used in projecting future obligations. Performs analysis of completeness, accuracy, and reasonableness of all Maintenance Group operating budgetary information. Develops/issues guidance and coordinates with Maintenance Production Squadron Chiefs in the development of quarterly and annual maintenance operating budget and budget estimates. Reviews, edits and consolidates maintenance operating budget estimates to ensure compliance with rules, regulations, and procedures. Prepares/edits narrative justifications for projected funding needs and submits to the Wing Budget Office. Reviews annual funding allocations received from the Wing Budget Office in conjunction with all Maintenance Group quarterly funding needs to ensure funding allocations are adequate to meet all projected requirements. Performs in-depth analysis of funding shortfalls and develops recommended programming changes/modifications to be presented to the Group Commander for approval. Prepares, justifies, and submits unfunded and un-programmed requirements through the Maintenance Group Commander to the Financial Management Board. Performs in-depth analysis of maintenance operating budget requests received from the Maintenance Production supervisors by employing techniques such as cost-benefit analysis, program trade-offs and exploring alternative methods of funding. Develops recommendations for budgetary adjustments to support unanticipated changes in program operations or funding. Adjusts budgetary estimates and reprogram funds to accommodate unstable program operations in the maintenance production squadrons. Monitors the use and rate of expenditure of all group operating funds through continuous dialogue with all squadron chiefs and review of written documents and records. Develops, performs and monitors internal control programs and procedures to identify potential over or under-obligations of maintenance operating funds. Perform other duties as assigned. Travel Required Occasional travel - Training, TDY's, etc... Supervisory status No Promotion Potential 9 * Job family (Series) 0343 Management And Program Analysis Similar jobs * Analysts, Management * Management Analysts * Requirements Help Requirements Conditions of Employment * Federal employment suitability as determined by a background investigation. * May be required to successfully complete a probationary period. * U.S. citizenship is required. * This position is subject to provisions of the DoD Priority Placement Program. * Bargaining Unit: Bargaining. * Must be registered for Selective Service, see Legal and Regulatory Guide. * May be required to obtain and maintain a satisfactory security clearance. * May require participation in random drug testing. * The incumbent of this position description must have, at a minimum, a completed National Agency Check (NAC) prior to position assignment. * Irregular and overtime hours may be required to support operational requirements or contingencies. * APPOINTMENT FACTORS: T5 Excepted Service appointment in the Alaska National Guard. * Due to the nature of this position, you must have an active secret security clearance. Qualifications SPECIALIZED EXPERIENCE is experience which is directly related to the position to be filled and which has equipped you with the particular knowledge, skills and abilities to successfully perform the duties of this position. GS-09 - Must have at least one year of specialized experience equivalent to the GS-07 level. Examples of specialized experience include: Serves as the primary point of contact for unit Aviation Petroleum, Oil, and Lubricants (AVPOL) program. Monitors AVPOL consumption to determine the rate of usage against command standards. Identifies and validates requisitions from base organizations for the non-stock listed, sole source or technical order (T.O.) directed flying hour goods or services. Routinely coordinates with the Base Contracting Office, National Guard Bureau (NGB), DOD Logistics Centers and commercial sources to identify the source of supply being most advantageous to the Government. Consolidates annual maintenance operating budgets for incorporation into the overall Wing's annual financial plan. Performs in-depth analysis of financial plan for all Maintenance Group production squadrons, flights, and sections. Evaluates trends and operating costs which are used in projecting future obligations. Performs analysis of completeness, accuracy, and reasonableness of all Maintenance Group operating budgetary information. Develops/issues guidance and coordinates with Maintenance Production Squadron Chiefs in the development of quarterly and annual maintenance operating budget and budget estimates. OR Master's or equivalent graduate degree OR 2 full years of progressively higher level graduate education leading to such a degree OR LL.B. or J.D., if related. NOTE: In order to qualify for this position using education, you must submit a copy of your transcripts. OR A combination of experience as described above and education as described above. Only education in excess of that required for a Bachelor's degree or equivalent degree may be used when combining education and experience to meet the total qualification requirements. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grade GS-9. NOTE: In order to qualify for this position using a combination of experience, you must submit a copy of your transcripts. EXPERIENCE REQUIREMENTS: Resume must have complete dates and hours worked per week for each occurrence of both civilian and military employment (Example: 2 JAN 1980 to 3 MAR 1981; 0800-1630 M-F or JAN 1980 to MAR 1981; 40 hrs/wk) Use of year only will result in disqualification. The duties listed must fully substantiate -in your own words- that you meet the minimum requirements and specialized experience listed above, in detail; otherwise, you will not be considered qualified for this position. In order to use education as a substitution for experience or as a combination of experience and education, you must submit a copy of your transcripts. If submitting transcripts from foreign universities/colleges, you are required to submit a credential evaluation from a private U. S. organization that interprets your foreign education or degree. To be acceptable for Federal employment, foreign education must be equivalent to education or degrees acquired at accredited colleges, universities, or educational institutions in the United States. Length of time is not of itself qualifying. Your experience will be evaluated on the basis of duties performed. Your record of experience, training, and education must show possession of the following knowledge, skills and abilities needed to fully perform the duties of the position: * -Comprehensive knowledge of AVPOL program to track and validate off-station refueling and ground service billings, as well as work with the POL flight to review and validate fuel transactions on and off station, ensuring that transactions are posted accurately and on time. * -Comprehensive knowledge of ANG and unit level planning and scheduling, maintenance, financial management and supply functions. * -Knowledge of various AF supply operations and maintenance program requirements and the ability to apply established supply policies, regulations, and procedures to support local supply activities and to ensure supply support for maintenance, production, and repair of weapon systems. * -Knowledge to conduct extensive and exhaustive searches for required information for complex supply transactions. * --Knowledge of budgetary policies, precedents, procedures and regulations issued by the Department of the Air Force, the National Guard Bureau, the Air National Guard and the assigned Wing which apply to all phases of the budget process (i.e. formulation, justification, and execution) for the maintenance operating budgeting programs and activities. * -Knowledge of the installation accounting system and related documents to locate and analyze data pertaining to the budget documents. Skill in applying basic accounting principles to reconcile all funding related ledgers and documents. * Skill in using Information system software packages for the retrieval and analysis of maintenance, supply and budgetary data on assigned weapons systems. * -Skill in applying the principles, practices, and methods of budget execution to determine whether funds are being obligated and expended in accordance with goals and objectives of the annual financial plan. * -Skill in identifying, analyzing, and developing alternative funding solutions within the authorized budget allocations. * -Skill in analytical reasoning and ability to apply that skill to the identification, analysis, and conceptualization of budgeting problems and development of alternative solutions. * -Skill in identifying, categorizing, and analyzing quantitative data in order to relate the effects of changes in funding levels to equipment purchases, personnel staffing levels, travel and maintenance. Education

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