Government Information Special
Employment Type: Part-Time
This position serves as the Privacy and Freedom of Information Act Officer at the VA Northern Indiana Healthcare System. The Privacy/FOIA Officer position reports directly to the Assistant Director.
Learn more about this agency
Duties include, but are not limited to, the following:
* Initiate and conduct internal compliance reviews, assessments and audits within the facility.
* Review all research protocols requiring the use of protected health information to ensure all privacy requirements have been met and participate on the facility Research and Development (R&D) Committee or Institutional Review Board (IRB)
* Respond to FOIA requests and maintain records
* Review and respond to appeals of denials of FOIA requests. Compile the facility's Annual FOIA report
* Utilize effective oral and written communications skills in order to explain Privacy/FOIA requirements and procedures to management and staff
* Develop a system of internal monitoring that identifies potential organizational risks through trending and severity.
* Ensure processes are in place for the appropriate accounting of all disclosures of privacy protected information made by the facility.
* Review and approve all Memorandums of Understanding, Data Use Agreements and/or Data Transfer Agreements where such documents are required for the sharing of VA privacy protected data between the facility and another party, such as another Federal agency.
* Process complaints and investigate allegations of illegal or improper activities related to the handling or release of privacy protected information. Investigate data breaches and recommend appropriate remediation.
* Conduct privacy assessments at facilities by going on Administrative rounds on a regular basis. Identify and recommend corrections to specific and systemic problems identified.
* Ensure any Business Associate requiring access to protected health information has an appropriately executed Business Associate Agreement as required by the HIPAA Privacy Rule.
Work Schedule: Monday-Friday, 8:00am - 4:30pm
Telework: Not available
Virtual: This is not a virtual position.
Position Description/PD#: Government Information Special/PD91126-0
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required
Occasional travel - You may be expected to travel for this position.
* Job family (Series)
0306 Government Information Specialist
Conditions of Employment
* You must be a U.S. Citizen to apply for this job
* Designated and/or random drug testing may be required
* Selective Service Registration is required for males born after 12/31/1959
* You may be required to serve a probationary period
* Subject to background/security investigation
* Selected applicants will be required to complete an online onboarding process
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/01/2021.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
You may qualify based on your experience as described below:
* Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: conducting internal compliance reviews, responding to requests and maintaining records, developing processes for monitoring programs and/or processes, developing memorandums of understanding or other documents, identifying and recommending solutions to specific and systemic problems, etc.
You will be rated on the following Competencies for this position:
Planning and Evaluating
Legal, Government and Jurisprudence
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. There are no unusual physical demands.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
There is no educational substitution at this grade level.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.