Project Administrator - Orlando

Employment Type

: Full-Time

Industry

: Miscellaneous



Overview We are excited to share that TranSystems has been recognized as a top 100 design firm by Engineering News-Record in 2021. For more than 50 years, TranSystems has committed to a mission of performing engineering and architectural planning, design, and construction solution services in a manner that is both safe and in compliance with all applicable regulatory and client requirements. At TranSystems, we have established and continue to nurture a culture that is committed to providing quality services for our clients. We're looking for top talent to grow with our firm. Responsibilities TranSystems' Orlando office seeks a detail oriented Project Administrator with strong problem solving skills. This person must have excellent written, communication, and math skills as well as the ability to multi-task several different responsibilities. An individual that works well under pressure in a fast-paced team-oriented environment and knows how to prioritize as well as when to involve upper management is desirable for this position. Provides project support, including project setup, invoicing, accounts receivables/payables, document processing, filing, and other related tasks; basic project and office administrative support; and special projects as directed by your supervisor. Must have excellent computer and customer service skills. What you'll be challenged to do: Set up new opportunities and projects in Vision, CostPoint, and Project Forecast and gain appropriate authorization and approvals Set up new projects, supplements, adjust budgets, update end dates, complete modification requests and track approval status through final validation Review contract documents for billing terms and conditions Prepare subconsultant agreements, review unpaid sub reports and monitor budgets Prepare and provide documentation to internal teams Review prebills and prepare and process client invoices that are compliant with contract terms and client specific needs and ensure they are properly entered into the accounting system Track monthly unbilled amounts to ensure all projects are reviewed, billed and processed timely, and assess potential revenue adjustments Filing, copying and pulling invoice backup Track ARs and champion collection efforts Order resources and office supplies Maintain project files Minimal HR duties Assisting with project reviews Act as the point of contact for the office Assisting Business Manager with office and area needs Qualifications What you bring to our firm: Minimum high school diploma. Minimum 3-5 years of experience in an administrative role. Four year degree may be substituted for experience. Proficient with Microsoft Office Suite Experienced in frequent interface with company peers, office personnel, middle and upper management, corporate employees, and client What we'd prefer for you to bring to our firm: Associates degree or higher Background in project accounting with an engineering or construction company Architectural/Engineering industry experience Familiarity with FDOT CITS invoicing system, Vision and CostPoint TranSystems is an equal opportunity / affirmative action employer and ensures nondiscrimination and equal employment opportunity in all programs and activities in accordance with all applicable laws and regulations. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, pregnancy status, marital status, sexual orientation, genetic information, citizenship status, disability, protected Veteran status or any other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law). What you bring to our firm: Minimum high school diploma. Minimum 3-5 years of experience in an administrative role. Four year degree may be substituted for experience. Proficient with Microsoft Office Suite Experienced in frequent interface with company peers, office personnel, middle and upper management, corporate employees, and client What we'd prefer for you to bring to our firm: Associates degree or higher Background in project accounting with an engineering or construction company Architectural/Engineering industry experience Familiarity with FDOT CITS invoicing system, Vision and CostPoint TranSystems is an equal opportunity / affirmative action employer and ensures nondiscrimination and equal employment opportunity in all programs and activities in accordance with all applicable laws and regulations. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, pregnancy status, marital status, sexual orientation, genetic information, citizenship status, disability, protected Veteran status or any other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law). TranSystems' Orlando office seeks a detail oriented Project Administrator with strong problem solving skills. This person must have excellent written, communication, and math skills as well as the ability to multi-task several different responsibilities. An individual that works well under pressure in a fast-paced team-oriented environment and knows how to prioritize as well as when to involve upper management is desirable for this position. Provides project support, including project setup, invoicing, accounts receivables/payables, document processing, filing, and other related tasks; basic project and office administrative support; and special projects as directed by your supervisor. Must have excellent computer and customer service skills. What you'll be challenged to do: Set up new opportunities and projects in Vision, CostPoint, and Project Forecast and gain appropriate authorization and approvals Set up new projects, supplements, adjust budgets, update end dates, complete modification requests and track approval status through final validation Review contract documents for billing terms and conditions Prepare subconsultant agreements, review unpaid sub reports and monitor budgets Prepare and provide documentation to internal teams Review prebills and prepare and process client invoices that are compliant with contract terms and client specific needs and ensure they are properly entered into the accounting system Track monthly unbilled amounts to ensure all projects are reviewed, billed and processed timely, and assess potential revenue adjustments Filing, copying and pulling invoice backup Track ARs and champion collection efforts Order resources and office supplies Maintain project files Minimal HR duties Assisting with project reviews Act as the point of contact for the office Assisting Business Manager with office and area needs

Launch your career - Create your profile now!

Create your Profile