Assistant to the Chief Research Informatics Officer
Employment Type: Full-Time
University of Colorado | CU Anschutz Medical Campus
Department: Office of the Chief Research Informatics Officer (CRIO)
Job Title: Assistant to the Chief Research Informatics Officer (CRIO)
Position #784615 - Requisition #22298
* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *
The University of Colorado Denver l Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.
Who We Are:
The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.
The Office of the Chief Research Informatics Officer has an opening for a full-time University Staff (unclassified) Assistant to the Chief Research Informatics Officer position.
Jobs in this career family provide general business operations of the organization or a combination of operational responsibilities covering multiple career families. Functions include institutional research, statistical analysis, policy development and review, strategic planning and broad unit business operations such as parking and transportation services, risk management, childcare services, real estate and property management, retail services or job responsibilities that combine fiscal, HR and operational management responsibilities.
Senior Professionals are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field. Work is performed fully independently.
The Office of the Chief Research Informatics Officer (CRIO) is responsible for empowering CU Anschutz with the leadership it needs to thrive in an increasingly data-driven world and will coordinate the use of information and information systems to transform biomedical research and improve quality and efficiency. The CRIO focuses on integrating analytic and data capabilities to maximize the impact of CU Anschutz's data assets and aid in the realization and advancement of the following key business differentiators: 1) Learning healthcare; 2) health system and research operational success; and 3) workflows and infrastructure to promote new translational discoveries and their implementation. The office fosters a data ecosystem that maximizes the return on investments in personnel, data production, and informatics infrastructure taking into account the needs of a diverse array of organizational partners, patients, and communities.
This position functions as the Assistant to the Chief Research Informatics Officer (CRIO) and the programs and functions under the CRIO. This professional position plans, coordinates, and implements the day-to-day operational functions and services of the Office of the CRIO. The individual will work in a self-directed manner with excellent prioritization skills to provide expertise in the development and administration of business operations and procedures. As a first line of contact, this position must gain thorough knowledge of the complexities of the University of Colorado Anschutz Medical Campus organizational structure and its affiliates.
The Assistant to the Chief Research Informatics Officer must have a solid background in business administration as well as project and time management. To facilitate the required activities, the individual must be familiar with University of Colorado, state, and federal policies and procedures. Further, the successful candidate must possess excellent communication and organizational skills and have the ability to successfully manage multiple self-directed projects that may have competing priorities.
Examples of Work Performed:
* Independently manages and makes decisions pertaining to various operations of the CRIO and ensures that vision, mission, goals, and strategies of the CRIO are continually upheld.
* Develops smoothly working initiatives within the CRIO. Examples of these initiatives include reimbursement for campus-wide initiatives, conferences/meetings, purchasing supplies, and setting up interviews for new potential leadership members within the CRIO.
* Responsible for shared oversight, administration, implementation, and management for policies and procedures related to all aspects of the CRIO to ensure the University's compliance with all federal, state, and local regulations and applicable policies.
* Coordinates travel, domestic and international for the CRIO, which may include detailed itineraries reflecting appointments and expenditures for the CRIO, and other research leadership, within budget, plan official functions as needed, submit expenses within the Concur system, adheres to current financial policies and procedures, seeks training and guidance on new policies and procedures.
* Responsible for recommending and implementing new processes for efficient business practices in the CRIO.
* Ensures that sensitive and confidential issues are concisely communicated, negotiated, resolved and properly documented in accordance with all applicable (university, state, federal) regulations, policies and procedures.
* Provides appropriate source documentation and other educational materials to support and facilitate the ethical conduct of research, including pending federal and state legislation at the level.
* Be familiar with federal government rules, regulation, and guidelines for grants and contracts, including issues such as conflict of interest and federally-mandated training requirements.
* Acts as liaison to support the research process through scheduling and responding in writing or orally to internal and external requests for information.
* Assists executive level management in developing plans and in determining the effectiveness and efficiency of operations in operational units and departments.
* Writes and/or revises manuals, procedures, and materials relating to biomedical research process. Produces committee minutes, distributes, and prepares agendas and briefing packets.
* Effectively handles sensitive and confidential personnel, HR, and financial issues on behalf of the CRIO with tact, timeliness, discretion, professionalism, and consideration.
* Anticipates the needs of the CRIO and other members in leadership, and proactively evaluates data, verifies facts, and prepares reports containing team findings and recommendations.
* Independently make decisions that affect daily activities of the CRIO, by determining the priorities of constituent issues and problems; handling these issues directly or referring them to the appropriate resource; follow-up on contacts or correspondence; maintain an office system within the rules of the State of Colorado, working with vendors to procure goods and services necessary to sustain the operation of the office.
* Assume a leadership role and actively support the University of Colorado's commitment to diversity; support and ensure compliance with policies on equal opportunity, affirmative action, and diversity; endorse the implementation of programs within the Vice Chancellor for Research to the Chancellor's administrative area which support the stated values of the University of Colorado's community.
* Performs related work as assigned by the CRIO or required by the nature and scope of the position.
* Strategizes, develops, and implements special projects for the CRIO and Directors as needed.
* Prepare or edit presentations. Compile data, conduct research and prepare preliminary drafts for various reports, special studies, and surveys; searches various resources to locate and assemble specific information Research historical and policy issues and advise supervisor(s) as needed. Proofread and edit documents as needed. Assure information is well organized and readily accessible. Assure deadlines are met.
* Manages in-person, written, and telephone requests and inquiries on behalf of the CRIO.
* Sorts, handles, and distributes mail for the CRIO.
* Develops and maintains a comprehensive filing system which enables access to historical and current office records, communications and both computerized and paper based information in a timely and efficient manner. Assures that documents are properly stored and accessible upon demand. Adheres to University document retention policies. Initiate and recommend changes in procedures as required.
* Create, edit, and organize correspondence ranging from individual emails and memos to campus-wide email distributions. Work with communication teams from the office of the Vice Chancellor of Marketing and Communications as well as other members of the central research administration to organize campus communications on research related matters. Coordinates and staffs executive level standing meeting(s), to include compiling agendas, handling related correspondence and communications, composing minutes for the official record; track committee projects.
* Orders supplies for CRIO including ensuring office copier/printers/computer hardware are working properly and resolves hardware and software issues with information technology for CRIO administration.
* Manages employee desk set up and moves including, setting up phone line, requesting drive access, new computer purchases and printer access.
* Handle sensitive situations and perform a responsible liaison function between the Campus, System, School, Affiliate, senior officials, and others. Maintain confidentiality and integrity of the office
* Proactively and independently manages the CRIO calendar with demonstrated Outlook expertise. Coordinate standing meetings, travel time to and from, conference room reservations, and virtual meetings (e.g. zoom meetings). This includes screening of meetings, resolution of issues where appropriate, and researching and preparing briefing materials and subsequent action items.
* Make arrangements for other CRIO-related leadership meetings including scheduling, conference room reservations, and managing other meeting logistics including handling of sensitive, confidential and personnel issues, as needed and appropriate.
* Coordinate internal scientific review panels related to limited institutional grants. This may include inviting committee members, distributing documents, collecting ratings and summating the review.
* Support campus and system committees and meetings these leaders may have responsibility for. Manage standing meetings, staff high level enterprise meetings and provide concise written documentation of these events, follow-up on outstanding needs, prioritize needs with minimal supervision.
* Provide support on travel schedule including conference bookings, airfare and hotel accommodations, ensuring the travel is well-organized and optimizes time and trip effectiveness.
* Ensure procurement, travel arrangement, and travel reimbursement compliance with University and Center policies and procedures.
This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.
Salary and Benefits:
* The salary range (or hiring range) for this position has been established at $60,000 - $70,000 per year
* The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
* The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
* This position is not eligible for overtime compensation.
* Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.
* Here is a link to an overview of the benefits package
* Here is a link to a Total Compensation Calculator
Diversity and Equity:
* The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at email@example.com
* The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.
* The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
* A bachelor's degree in business, business administration, communications, human resources, journalism, liberal arts, organizational development, or a directly related field from an accredited institution
* At least two (2) years experience managing projects in a fast paced, professional executive environment.
* Experience using Outlook to maintain and manage executive level calendars.
* Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
* Applicants must meet minimum qualifications at the time of hire.
* At least three (3) years of progressively responsible administrative experience: including experience with executive officer operations, or similar positions that would provide the same kind of knowledge, skills and abilities.
* Experience with Marketplace, Concur, and other University systems.
* Experience implementing organizational operations and procedures for business operations functions.
* Experience working within an academic and/or medical environment.
* Ability to communicate effectively, both in writing and orally.
* Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
* Outstanding customer service skills.
* Demonstrated commitment and leadership ability to advance diversity and inclusion.
* Highly developed skills and abilities to manage an executive office in an effective and efficient manner.
* Ability to communicate effectively, both orally and in writing, with internal and external constituents.
* Ability to establish priorities in an executive setting.
* Ability to establish and maintain effective working relationships with employees at all levels throughout the institution, the general public, and elected/appointed officials throughout the state.
* Outstanding customer service skills.
* Ability to exercise tact and diplomacy in a variety of situations.
* Ability to work independently and with sole responsibility for initiating and completing tasks.
* Ability to assess a situation and initiate an appropriate action or response.
* Ability to maintain confidentiality of sensitive information.
* Ability to prioritize tasks and meet deadlines.
* Ability to apply public relations and diplomacy skills in sensitive and stressful situations.
* Ability to support and encourage workplace diversity including ability to recognize opportunities to promote diversity within and outside the department, and active participation in campus diversity activities.
* Ability to cooperate and support other department employees contributing to a productive work environment.
* Proficiency in Microsoft Word, PowerPoint, Outlook, Excel, and knowledge of basic office equipment: multi-line phones, scanner, copier, etc.